Could your team retrieve a critical email in seconds? Stay Compliant with Email Archiving

If you look at your inbox right now, how far back does your history go? Six months? A year? If an important client contract from 2024 vanished today, or if you were hit with a sudden, legal request to dig up a specific email chain from three years ago, how long would it take your team to find it?

For most businesses, the answer involves a lot of panic, high IT costs, and hours wasted digging through messy, overflowing mailboxes.

That’s why we have some exciting news. Our job at Digital Origin is to stay ahead of both security threats and operational bottlenecks. To do exactly that, we have added VIPRE Email Archiving into our cloud packages.

Here is why email archiving could be a game-changer for your business, your bottom line and your daily productivity:

Stop Paying for “Ghost” Mailboxes

Are you still paying for the core email licenses (like Microsoft 365 or Google Workspace) of employees who left the company months ago just so you don’t lose their historical emails? With VIPRE, you can securely move those archives to the cloud and stop paying for inactive user mailboxes. By capping active mailbox sizes, you’ll save significantly on core service storage fees while keeping your systems incredibly responsive.

Find Any Email in Seconds (Right Inside Outlook)

We’ve all been there – waiting minutes for a basic email search to load, only to get the wrong results. VIPRE features an advanced search builder and an intuitive Outlook Add-in. Your team can construct sophisticated queries right from their familiar email window. By simply selecting an inbox message, a sidebar automatically populates past correspondence with that sender, dating back to day one.

Bulletproof Compliance & Legal Protection

Whether you need to comply with data privacy laws like GDPR or handle a routine Subject Access Request (SAR), you are legally bound to tight timelines. VIPRE allows your team to handle the entire lifecycle of a data request seamlessly:

• Retrieval: Instantly search millions of emails across multiple years.
• Review: Group results into “Spaces”—real-time collaboration folders where HR or legal teams can review files securely without continuously emailing links back and forth.
• Response: Export the data safely into the required format.

Dealing with an active legal case or protecting a highly critical asset? The built-in Legal Hold feature lets authorized users completely lock down selected email data, ensuring it bypasses standard deletion cycles and cannot be accidentally purged.

Ultimate Business Continuity

What happens if Microsoft 365 or Google Workspace suffers an outage? Because your VIPRE archive is stored on a completely independent, highly secure cloud infrastructure, your team doesn’t lose a step. If your primary email service goes offline, your staff can still instantly access, reply to, or forward any historical email up to the point of the disruption.

What Do You Need to Do?

If we are you current Managed Service Provider (MSP) and you have the Guardian Cloud M365 Basic or Advanced package – then you need to do absolutely nothing. Because we manage your IT footprint, we will handle the deployment seamlessly in the background with zero disruption to your daily workflow.

We are proud to roll this out as part of our commitment to keeping your business safe, compliant, and running at peak performance.

If you don’t currently have a cloud package with Digital Origin and would like to know more, or, you have questions about email archiving and want a quick walkthrough of how VIPRE email archiving can help your operations team, please don’t hesitate to reach out.